Player Packs- GOD

Set up

Packing weekend has hopefully happened, at which the majority of packs – for bookings made in advance – will have been prepared. These packs will have been arranged, in order of PID, in folding crates, to form the Matrix.

• A list of pack corrections will have been provided via a webform and printed out and hopefully attached to a clipboard. Cross them out as you do them so we don’t duplicate effort.
• Some players will have provided proof that they’re entitled to a concession between packing weekend and arrival in the field. Graeme or Matt P will likely have provided the list of relevant PIDs, hopefully via the webform. Go through the Matrix, identify the relevant envelopes, scribble out “Confirm Concession” on the front of them, and replace them in the Matrix. Also cross the PIDs off the list of packs to pull to put in the Concessions crate.
• Concessions that still need to be confirmed need separating out from the Matrix into their own crate(s). Keep them in numerical order by PID! These want to end up living to the left end of the front desk. There should be a printed out list of PIDs to separate.
• Crew packs need separating out from the main Matrix into their own crate(s), kept in numerical order by PID, and moved to the right end of the front desk.

– Some crew packs will need to go into individual departmental boxes – see the departmental lists (which should be printed out).

– The rest will want separating into crates to get handed out from GOD, and there’s a list for those, too.

• Plot will need to go into envelopes as it arrives. We’ll get printouts and lists of packs, and will need to go through the Matrix stuffing things into envelopes.

Making packs up

Over the course of the event, we’ll need to make up new packs for players, whether they booked after packing weekend or after characters die in the big battles on Saturday and Sunday mornings. A player pack consists of an envelope, a passport, and some number of resources. The front of the envelope is printed with a list of items the envelope should contain.

1. The passport and the envelope should come off the printer fairly close together. Fold up the passport (if A4) and place it in the envelope.

2. Add coins to the pack to the given value, according to the listed denominations (see Currency for help).

3. Add materials, card resources, and Bourse resources in the stated quantities.

4. Some packs will contain items that are listed as a five-digit number followed by a brief description. These are unique ID numbers for Ribbons. Check whether the ribbon in question has already been printed out, by looking through the great big board of ribbons. If not, print it, and add it to the pack.

5. Put the pack wherever the pack needs to go, probably either directly into the player’s hands, or into the box for players who are going to come back to pick items up later.

Hand out

1. A player will get to the front of the queue. Ask them their PID.

2. If they don’t know their PID, ask them if they have their ticket; everyone should have a ticket, either printed or on their phone, which has their PID on it.

3. If they still don’t have their PID, to speak to somebody at a computer, or someone with a clipboard of names and PIDs if one exists, and then come back to the pack handout queue.

4. Find their pack.

5. Ask them to confirm their name – either of their player/wallet name or character name is fine!

6. Hand over their pack.

7. Circle back to the head of the queue and repeat.

Some players will have proxies registered in the system. If this is the case, their pack will have the PIDs of their proxies printed on the envelope. If someone comes to pick up a pack for another player, first ask if they are registered as a proxy.

• If they say yes:

1. If they say yes, ask for the PID of the player whose pack they are collecting.

2. Find the pack, as above.

3. Ask for the PID of the player who is collecting the pack. Check that it is printed on the envelope as a registered proxy.

4. Confirm the name of the player whose pack is being collected.

5. Hand over the pack, and ask if the player needs to collect any other packs. :)

• If they say no, they are not registered as a proxy:

1. Explain about the proxy system: between events, the player who wants to nominate a proxy should e-mail admin@profounddecisions.co.uk with their PID and the PIDs of any proxies they want to set up.

2. Ask what their relationship to the player whose pack they wish to collect is.

• If they have the other person’s ticket – either on a print-out or on a phone or similar – we can take that as proof that they’re allowed the pack, so hand it out.
• If they are a parent, this should be recorded in the computer system. Double-check, or get someone else to, and then hand over the pack.
• Otherwise, explain that you will need to see proof that they have the other player’s permission to collect their pack on their behalf, e.g. photo ID of or a note from the other player. (This is to avoid theft of in-game resources, which would otherwise be very easy!)
• If you’re at all unsure, escalate to a head of department.

Missing Packs

Despite everyone’s best efforts, packs sometimes wind up in the wrong place. It is actually pretty rare for them to just not get printed at all, though, so there’s several things to check first.