GOD checklists

At a loose end?

• Have a drink or a snack or a stretch or a break!
• Offer to get other people a drink or a snack :)
• make up waiting packs;
• Condense packs down to fewer crates;
• Tidy up paper and plastic scraps around the lamination station;
• Move abandoned stationery back to the drawers;
• Make up herb and mana gardens;
• laminate potions
• Sort incoming resources back into their containers;
• Check whether the waste bins need emptying (& then do it!)
• Arrange printed ribbons in numerical order
• Rotate the radio batteries (green light into the charged box, empties onto the chargers)
• Sort card resources and potions into labelled batches of 50 or 100 for end-of-event stocktake

Overnight

In the Before Times, the GOD tent had walls and all the in-game resources got left out overnight. In the Plague Times (and post plague times), the GOD tent does not have walls, so valuable in-game resources need to be transferred to the GOD Crate at night, and brought back out in the morning.

Items that need to be locked away and then set back up are:

• Resin materials;
• Card resources (potions, vis, herbs, mana, liao), including spares (under the tables);
• Bourse resources;
• Potions and potions manuals;
• Any coin boxes that don’t lock;
• Player packs (stacked neatly, and at least approximately in numerical order!);
• lost property, especially valuable lost property;
• Real-world cash.

Everything else – including electronics, locking coin boxes, blank potions sheets, and virtue/anointing cards – can stay out.

Before opening

Only worry about this if you’re on shift first thing! One of the heads of department should be up early to unlock the GOD Crate and turn on the power. Once that’s happened:

• get everything back out of the Crate and into place (see GOD physical organisation)
  • It’s often helpful to chain this, with one person inside the Crate getting boxes to the entrance, and several people ferrying boxes from the entrance to the tent, rather than having everyone go backwards and forwards.
  • Materials go in alphabetical order from left to right, with one crate each of 1s, 3s and 5s;
  • Herbs go together and in alphabetical order; same for potions and vis;
• get the IC cash boxes out of the big coin boxes;
• boot up the PCs, log into them, and get the PD website up;
• make sure each PC has a notepad, a writing implement, and some hand sanitiser;
• check the stock of Freddos (and other snacks!);
• consolidate the bins, get rid of any full bin bags, and replace with new bin bags as necessary
• catch up on any packs that needed making and get them into the matrix.

Before going to bed

Only worry about these if you’re on shift last thing!

• Get everything that needs to go away into the Crate (Overnight)
  • Hint: it’s often helpful to chain this, with some people ferrying boxes to the Crate and one person inside the Crate getting things onto shelves.
• Tidy any stray stationery away into its drawers;
• Turn off the laminators;
• Throw away any rubbish that’s accumulated on the tables;
• Consolidate the bins, get rid of any full bin bags, and replace with new bin bags as necessary;
• Shut down all of the PCs and turn off the monitors;

ⓘHeads of department are then responsible for turning off the lights and power, and making sure the coin boxes and the Crate are locked.

⚠️Caution

When turning off the power, take care that you do not turn off any power feeds going to nearby player camping, as this is often to support important accessibility needs.

Stocktaking and Packing weekend prep

It’s always useful to know how much we have of everything we need, both in terms of in-game resources (running out of 1 ring pieces is a pain!) and in terms of all the tools and stationery that GOD needs to run. In general we don’t care about exact numbers – knowing we have exactly 241 five-Weltsilver ingots is definitely not worth the time versus “a couple of hundred-ish” – but having enough lead-time to order replacements means we don’t need to come up with last-minute excuses for why we’ve had to substitute things we’re lacking stock of.

Making resources up into bundles of well-known size is partly useful for the stock count, and is also useful for the packing weekend. There are a lot of players with basic congregations, basic mana sites or basic herb gardens, in particular, which means a lot of players whose packs will contain a standard set of resources. If those players can just get a single bundle of pre-counted cards, it makes running the packing weekend much easier.

If you have some spare time, bundling things up is useful:

• Make up herb gardens (6 True Vervain, 2 Bladeroot, 2 Cerulean Mazzarine, 2 Imperial Roseweald, 2 Marrowort), in labelled stacks of 25 or 50
• Make up mana sites (7 Mana), in labelled stacks of 25 or 50
• Bundle up herbs, mana, liao, philtres, &c. into (labelled!) sets of 50 and 100

If you’re doing stock-take, make sure you’re checking with someone who’s coordinating – we don’t want to accidentally get two people counting the same things – and get estimates of how many of each of the below we have:

• In-game resources
  • Each of the herb cards that make up the herb gardens
  • Mana cards
  • Liao cards
  • Each of the six types of Vis card
  • Each of the seven types of anointing card
  • Artisan’s Oil cards
  • Each of the philtres (the potions that are printed on cards)
  • Each of the non-philtre potions (these will be in lammy pouches; it’s normal to have few-to-none of a lot of these)
  • Each of the eight coin denominations
  • Each of the three sizes of the eight materials
  • The three sizes of ilium
  • The little fish effigies used for Swim Leviathan’s Depth
  • The three types of Bourse certificate
• GOD miscellany.
  • Laminator pouches, in A4, A3 and credit-card/potion sizes
  • Paper
    • White
    • Vellum
    • Pre-printed potion slips
  • C5 envelopes
  • Anything else you notice is in short supply
  • TODO: Do we want to add anything else to explicitly check?

Tear Down

• Get packs booked in and broken down
• Sort resources into their boxes
• Finish packing weekend prep
• Return all stationery to its drawers and boxes
• Fold all the tables
• Empty all the bins, and then collapse and secure the semi-rigid outers
• Hand to Graeme:
  • The card payment machine
• into the GOD crate (things that stay on site and won’t be seen again until next event):
  • any non-valuable and non-identifiable lost property
  • computers, tech, &c. that isn’t going to Enfield
  • tables and chairs
  • non-paper stationery that isn’t going to Enfield or Preston
  • ⁇? TODO Check with Erin
• for the Preston pile (things that will be wanted by MattP between events or for packing weekend):
  • resource boxes (including cards, potions, &c.)
  • hand-in slips
  • any unused paper
  • ⁇? TODO Check with Erin
• for the Enfield pile (things that will be wanted by Adam between events):
  • stationary and printing stuff (Adam should have an up-to-date list of what he wants)
  • any valuable or identifiable lost property
  • any of Adam’s stuff that he’s going to pick up with the Enfield pile