Crewing
Overview
We need a large crew to put on the Empire events, so we are dependent on people to volunteer to take part as crew. Crewing is hard work and may mean that you miss out on the fun of playing but crewing is great fun for those that enjoy it; you'll be part of an elite team of people helping to create a fantastic LRP event for over a thousand players. It's a huge responsibility and very rewarding when you see what you've helped to create.
We operate a permanent crew system, we encourage people to become a full time member of the crew team rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.
Crewing Logistics
Crewing the event is free and includes free meals from Feast, the out-of-character caterers. You will need to bring your own tent, a sleeping bag and something to sleep on. The crew have their own camp, which is designated for use by crew members only. If you plan to share a tent with a player then please let the head of crew support know about the situation.
Hot drinks and snacks are provided in the crew area. If you have any allergies or special dietary requirements then you should get in touch before an event, you may need to make your own food provision.
We organise our crew into departments, with crew allocated to a single department, based on their primary role at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.
Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
Commitment
You are welcome to crew as many events as you wish, but don’t feel that you are expected to crew them all. Please book for the events that you plan to crew, this will mean that we have a pack ready for you when you arrive.
When you are working at an event, please take care and don’t carry on if you are exhausted or have had enough. Please do not work beyond your personal limits, this is a holiday, you are here to enjoy the event not hospitalize yourself.
Behaviour
When you talk to players, remember that you will be seen as a representative of Profound Decisions, so be as polite and positive as you can. You are not required to deal with problems or put up with complaints, so if a player brings an issue to you, then bring the matter to Matt as quickly as possible.
Our players are required to be polite and courteous to our crew. If players are rude to you then please report the matter to Matt. We expect you to behave in a respectful manner towards other crew. If you have any problems then talk to Matt or the head of crew support.
Set-up Crew
The set-up and take-down crew help us get the event ready by putting up tents, setting up the electrics, etc. Members of this group are informally known as red-hats, due to the red-hats issued to team members when we have them. Those who are helping with set-up need to be on site roughly two days before time-in. Those who are helping with take-down need to be on site until roughly one day after time-out. We aim to complete take-down by nightfall the day after the event.
If you are part of the red hat team then you are encouraged to get involved and take part in crewing the rest of the event, but if you prefer to play then you are welcome to do that instead. Bear in mind though that you might be called on during the event to help with the set-up for the battles and so on.
Event Crew
The event crew help us to run the event, filling a wide variety of roles. Crew write and run plot, they play NPC roles throughout the weekend and man areas like GOD and the tavern. Event crew are allocated to a single department, based on their primary role at the event, but you can be a member of more than one team and help out in different areas if you want to do so.