Rules update 2023
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* "Optional" tents include any tents that could move to an OC field if required because they are just used for sleeping or storing equipment and aren’t needed for any accessibility reason. | * "Optional" tents include any tents that could move to an OC field if required because they are just used for sleeping or storing equipment and aren’t needed for any accessibility reason. | ||
* You won’t be asked to justify or explain your choices - just mark your tent as optional or required with your camp planner. | * You won’t be asked to justify or explain your choices - just mark your tent as optional or required with your camp planner. | ||
* If we run out of space, camp planners will | * If we run out of space, camp planners will move some or all of the sleeping tents labelled as optional to the new overflow fields we have hired. | ||
* The overflow fields are not in-character and don't form part of the Anvil game area, but they are adjacent to Anvil to keep walking distances to a minimum. | * The overflow fields are not in-character and don't form part of the Anvil game area, but they are adjacent to Anvil to keep walking distances to a minimum. | ||
* If we only need to move a few tents, we will ensure we aren't moving the same tents each time. | * If we only need to move a few tents, we will ensure we aren't moving the same tents each time. | ||
Revision as of 19:29, 17 December 2022
Overview
Every year we carry out a review of some part of the game looking to see what we improve. Although that process has been slowed this year, we've still been working on some important updates. This page summarizes and explains the changes so that players can identify and understand the changes easily. There were no updates in 2021, due to the pandemic.
We try to include a section after each update to explain the reasoning behind the change, as well as providing a in-character rationale for what has changed where appropriate.
Site Changes
Due to the growing popularity of Empire we are having to make some difficult choices about how we use the current site. These changes will affect the space allocated to tents for in-character camping as well as vehicle access to the site before and after the event. The changes are summarised below, along with the OOC reasoning for the update.
IC Camping
In 2023, camp planners will only be able to guarantee sleeping space on the IC field to people with accessibility or childcare needs.
- Our camp planners will be asking everyone who is bringing an IC tent to the event whether it is required or optional.
- "Required" tents include all tents for roleplaying in and any tents that need to be on the IC field for any accessibility reason (mobility, fatigue, childcare, etc).
- "Optional" tents include any tents that could move to an OC field if required because they are just used for sleeping or storing equipment and aren’t needed for any accessibility reason.
- You won’t be asked to justify or explain your choices - just mark your tent as optional or required with your camp planner.
- If we run out of space, camp planners will move some or all of the sleeping tents labelled as optional to the new overflow fields we have hired.
- The overflow fields are not in-character and don't form part of the Anvil game area, but they are adjacent to Anvil to keep walking distances to a minimum.
- If we only need to move a few tents, we will ensure we aren't moving the same tents each time.
Vehicle Access
In 2023, vehicles can visit the in-character field to drop off gear or take it away - but you must not leave your vehicle in the field during your setup or takedown.
- If you drive onto the site at the start of the weekend, you must remove your car from the site once you’ve unpacked, but before you start putting your tent up.
- Before you bring your vehicle on site to pack up your camp at the end of the weekend, you must completely take down your tents beforehand. Once everything is down and ready to be packed away, you can bring your car onto site (assuming ground conditions are reasonable), collect your stuff and go.
- We strongly recommend bringing a plastic sheet, tarpaulin or similar to protect your gear from any inclement weather.
Reasoning
We've started planning our events in 2023, and an important part of that is the need to reflect on the amount of field space we have available. We’ve had a really successful 2022 - our numbers across the year climbed by nearly 35%.
This is brilliant news, but by the end of the year we were absolutely at the limit of what the site could cope with. Camping space was at a premium, and quite a few participants had to camp in the OOC areas even if they had a suitable IC tent. During takedown, there were huge delays getting everyone on site to pack their cars, because there simply wasn't room for so many vehicles to come on site when the ground was so crowded with tents.
We've now concluded our negotiations with the landowner to make enough additional space for our use next year, but there are some major challenges. In theory, we could simply assign another field to Anvil, making the IC area 50% bigger - but that is not without drawbacks. Players in Dawn and Wintermark in particular are a long way from GOD, a problem which will only get worse as the site expands. The physical site is a challenge already for any player who has mobility or fatigue issues; we don't want to make that situation worse if we have any alternative.
After a lot of consideration, we decided to try a different approach for 2023. Before now, some IC tents in the in-character area were being used purely for sleeping or storage. Some of these absolutely need to be there, either because they are being used by groups to roleplay in or because the occupants need to have their sleeping tent nearby for accessibility or childcare reasons. In some cases, however, the IC tent is just to have a tent nearby for convenience. While we understand everyone wants their personal tent on hand, continuing with that approach would mean that next year *everyone* would have to walk much further throughout the event.
In an effort to keep Anvil as accessible as we can manage, this is a new approach we’ll put in place for the first event. It may be that we don't grow much next year and we don't have to ask anyone to move their tent to the overflow area. Equally, we may grow and find that we need to bite the bullet and expand Anvil to cover another field. We will adapt to the circumstances as we find them.
The rule about cars spending a minimum of time in the field for setup and takedown is also about how much space we have. At present, it’s common for players to drive onto site, park up, and then only remove their vehicle after they have completed all their setup or take-down. While this is the most convenient and easiest approach for individuals, the more cars we have on the site during these times, the bigger the site needs to be to accommodate them. The less time your vehicle is on site, the more space there is for everyone to use. If everyone follows the new guidelines, less room will be needed for parked cars.
We know we will have to expand Anvil at some point, if Empire keeps growing. However, these two changes will help us delay that point as long as possible, and let us keep the physical size of Anvil to the smallest possible footprint which benefits everyone - especially the many players for whom the physical size of the IC site is a challenge already.